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Use this form to calendar church events away from church, request calendaring of church events & use of church facilities/resources, and request calendaring of non-church events which use church facilities/resources. If you want your event publicized by postcards or ads in the Voice, please complete a communication request.
It is our desire to serve the needs of our church family. You can assist us in the effort by:
a. making your request as far in advance as possible (three weeks is desirable-requests are reviewed at weekly staff meeting on Monday afternoons),
b. completing each section of this form as thoroughly as possible (Facilities, Transportation, Food Service, Childcare,
Audio/Visual Resources, Set-up),
c. submitting your request by clicking on the "Submit" button at the bottom of this page after you have completed the form.
Caution! Planning for an event should proceed only after it has been approved and placed on the church calendar!
Your name:
Group you are scheduling:
Tell us how to get in touch with you:
E-mail
Tel
FAX

Type of Activity:
Will the activity be held here at the church? Yes     No
(If Yes, complete applicable sections: Facilities, Transportation, Food Service, Childcare, Audio/Visual Resources, and/or  Set-up)
If "No", where will it be held?
    Place: Address: City/State:
Beginning:
Date of event: Day of event: Time:
and ending:
Date of event: Day of event: Time:
Number expected to attend:

Facilities (Please check all that apply):
 Sanctuary          Conference Room              Lower Auditorium               Mitchell Hall        Choir Room        Library        Parlor        Mezzanine (2nd floor)        
Youth Area        Kitchen (for use by group-food service needs should be noted in "Food Service"  section below)
  Other

Transportation (Drivers of church vehicles must be licensed and eighteen years of age.)
 1999 Ford Van (15 passenger)     1997 Ford Van (15 passenger)
 Trailer
Driver's name: Driver's License #:   State:

will be the sponsor responsible in seeing that the vehicle(s) is (are) returned in as clean a condition as found, realizing that failure to do so will result in forfeiting the privilege of future use.

Food Service
Please have the church hostess call at (phone number) to discuss details regarding food service for this event.

Child Care
If child-care is needed for pre-schoolers (Infant-Kindergarten; a minimum of five is required), enter number of preschoolers:
 If child-care is needed for children (Grades 1 - 6; a minimum of five required), enter number of children:

  1. Child care requests must be made two weeks in advance.
  2. Once an event requiring child care, submitted two weeks in advance has been approved and calendared; a list including the names and ages/grades of preschoolers/children attending must be submitted to the children's minister. Final confirmation for childcare service will be given at that time.

Audio/Visual Resources
Microphones--How many?
Microphone stands (How many and which kinds? )
     Standard (How many? )      Boom    (How many? )
I need a tape made of the service on (date)
TV/VCR -
Video Projector  Overhead Projector  Filmstrip Projector  Screen  
Sound Technician
Other audio/visual needs:

Room set-up - (If your set-up cannot be described easily in the box below,
please bring a sketch by the church office or fax it to 442-2265.)

We will send a confirmation email upon receipt of your request.
If you do not receive a confirmation email, please call the office at 479-442-2387 ex 12.